BR-CO-21: Document level allowance without reason (BT-97 or BT-98)

What does this mean?

Each document level allowance (BG-20) shall contain a reason as text (BT-97), as code (BT-98) or both. At least one document level allowance lacks both.

Typical causes

Only amount and tax information were entered for the document level allowance.
The reason is only given in a note on the invoice or the line, not at the allowance or charge itself.

How to fix the error

State the reason as text (BT-97, e.g. "Discount") and/or an appropriate code from code list UNTDID 5189 (BT-98).
If both are given, they must indicate the same type (BR-CO-05).
CII: ram:ApplicableHeaderTradeSettlement/ram:SpecifiedTradeAllowanceCharge/ram:Reason or ram:ReasonCode, UBL: cac:AllowanceCharge/cbc:AllowanceChargeReason or cbc:AllowanceChargeReasonCode.
Generate and validate the invoice again.

In E-Rechnungsfreund

In the invoice form, expert view ("Experte"), section "Zu-/Abschläge auf Dokumentenebene (BG-20/BG-21)" (document level allowances and charges), fill in the field "Begründung" (reason) and/or select a "Code" for the entry of type "Abschlag (BG-20)" (allowance), then validate the invoice again.

Example

Wrong

<ram:SpecifiedTradeAllowanceCharge>
  <ram:ChargeIndicator><udt:Indicator>false</udt:Indicator></ram:ChargeIndicator>
  <ram:ActualAmount>25.00</ram:ActualAmount>
  ...
</ram:SpecifiedTradeAllowanceCharge>

Correct

<ram:SpecifiedTradeAllowanceCharge>
  <ram:ChargeIndicator><udt:Indicator>false</udt:Indicator></ram:ChargeIndicator>
  <ram:ActualAmount>25.00</ram:ActualAmount>
  <ram:Reason>Discount</ram:Reason>
  ...
</ram:SpecifiedTradeAllowanceCharge>

Related validation rules

• BR-CO-03: Value added tax point date (BT-7) and tax point date code (BT-8) are mutually exclusive
• BR-CO-04: Invoiced item VAT category code (BT-151) is missing
• BR-CO-05: Document level allowance reason code (BT-98) and allowance reason (BT-97) must indicate the same type
• BR-CO-06: Document level charge reason code (BT-105) and charge reason (BT-104) must indicate the same type
• BR-CO-07: Invoice line allowance reason code (BT-140) and allowance reason (BT-139) must indicate the same type
• BR-CO-08: Invoice line charge reason code (BT-145) and charge reason (BT-144) must indicate the same type